Autofinish Pharmacy Setup

It is believed that the following documentation was developed by Edgeware

System parameters and setup for auto-finishing (Based on the Hui procedure for autofinishing)

The functionality of the Autofinish Rx and prescription printing is controlled using site parameters and setting up an OUTPATIENT SITE specific for the clinic that the HOSPITAL LOCATION will point to.

An OUTPATIENT SITE must be defined for each clinic that is going to AutoFinish and print prescriptions, multiple HOSPITAL LOCATIONS can point to single OUTPATIENT SITE. The OUTPATIENT SITE needs to be defined as in the example below. It is from the OUTPATIENT SITE that the Header Info (The Clinic Name, Address, and Phone number) used in the printing of a prescription is retrieved from. If the Header Info needs to be different for any reason one must create a new OUTPATIENT SITE.

NOTE: NEW LABEL STOCK: YES (the release-program only gets called if this is YES )

 
Select OUTPATIENT SITE NAME: HUI CLINIC    459
ANOTHER ONE:
STANDARD CAPTIONED OUTPUT? Yes//   (Yes)
Include COMPUTED fields:  (N/Y/R/B): NO// BOTH Computed Fields and [[Record~|Record]] Number (IEN)
 
NUMBER: 3                               NAME: HUI CLINIC
  MAILING FRANK STREET ADDRESS: 459 PATTERSON RD
  AREA CODE: 808                        PHONE NUMBER: 433-0050
  MAILING FRANK ZIP+4 CODE: 96819-1522  SITE NUMBER: 459
  MAILING FRANK CITY: HONOLULU          MAILING FRANK STATE: HAWAII
  LABEL/PROFILE MONITOR MAX: 100000     BARCODES ON [[ACTION~|Action]] PROFILES: NO
  [[VERIFICATION~|VERIFICATION]]: NO                      EDIT DRUG: YES
  RENEWING RX'S ALLOWED: YES            PASS MEDS CANCEL: NO
  AUTO SUSPEND: NO                      SHALL COMPUTER ASSIGN RX #S: YES
  PROFILE WITH NEW PRESCRIPTIONS: NO    CANCEL DRUG IN SAME CLASS: YES
  REFILL INACTIVE DRUG RXS: YES         ASK METHOD OF PICKUP: YES
  PASS MEDS ON PROFILE: YES             PROFILE `SORT BY' DEFAULT: DATE
  COPIES ON NEW: NO                     DRUG CHECK FOR CLERK: YES
  FEE BASIS SUPPORT: NO                 MULTI RX REQUEST FORM: NO
  BARCODES ON REQUEST FORMS: REFILL REQUEST ONLY
  SCREEN PROFILES: YES                  EDIT PATIENT DATA: YES
  HOLD FUNCTION?: YES                   SUSPENSE FUNCTION?: NO
  SLAVED LABEL PRINTING: NO             DAYS TO PULL FROM SUSPENSE: 3
  NEW LABEL STOCK: YES                  BLANK LABEL BETWEEN PATIENTS: NO
  VERIFYING PHARMACIST ON LABELS: YES   NARCOTICS NUMBERED DIFFERENTLY: NO
  NARCOTIC LOWER BOUND: 1               NARCOTIC UPPER BOUND: 10000
  LAST NARCOTIC NUMBER ISSUED: 999904453
  METHADONE PROGRAM: NO                 PRESCRIPTION # LOWER BOUND: 10001
  PRESCRIPTION # UPPER BOUND: 999900000
  LAST PRESCRIPTION # ISSUED: 10467     AUTOFINISH RX: YES
  IB SERVICE/SECTION: PHARMACY SEVICE   RELATED INSTITUTION: HUI_INSTITUTION
CPRS ORDERING INSTITUTION: HUI_INSTITUTION

In the OUTPATIENT SITE file (#59) a field is added called AUTOFINISH RX (#459001) that needs to have the value of “YES” to allow for AutoFinishing of medication orders for that OUTPATIENT SITE. If prescriptions are not to be autofinished this field should be null. This field is evaluated in the routine PSOZHUIF if “YES” the medications orders will be autofinished, if null the medications will not be autofinished. This field can be edited through FileMan.

In the HOSPITAL LOCATION file (#44) two fields are added for the AutoFinishing functionality. The AUTOFINISH RX SITE field (#459001) points to the OUTPATIENT SITE file (#59). In the manual process of finishing of prescriptions a pharmacists must select an OUTPATIENT SITE to finish the prescriptions in. No way was determined to automatically select the appropriate OUTPATIENT SITE based on the parameters passed in the code, this field forces the code to use the correct OUTPATIENT SITE. Each HOSPITAL LOCATION that is going to Autofinish and print prescriptions must point to an OUTPATIENT SITE that is properly configured. This field can be edited through FileMan.

The AUTOFINISH CLINIC PRINTER field (#459002) in the HOSPITAL LOCATION file is a pointer to the DEVICE file (#3.5), you need to select the printer that the provider will use from this HOSPITAL LOCATION to print the prescriptions generated in the AutoFinish process. This field is optional, if it is null no prescription will be printed but the medication order will be finished. This is how you would AutoFinish a medication order without printing a prescription, if that functionality was desired for a HOSPITAL LOCATION. The OUTPATIENT SITE would need to have the AUTOFINISH RX field rset to “YES” for the medication order to autofinish. This field can be edited through FileMan.

An example of a HOSPITAL LOCATION is:

OUTPUT FROM WHAT FILE: HOSPITAL LOCATION//
Select HOSPITAL LOCATION NAME:    DENNIS, MENACE
ANOTHER ONE:
STANDARD CAPTIONED OUTPUT? Yes//   (Yes)
Include COMPUTED fields:  (N/Y/R/B): NO//  - No [[record~|Record]] number (IEN), no Computed
 Fields
 
NAME: DENNIS, MENACE                    ABBREVIATION: MD
  TYPE: CLINIC                          INSTITUTION: HUI_INSTITUTION
  STOP CODE NUMBER: OUTPATIENT CARE IN OR
  SERVICE: MEDICINE                     NON-COUNT CLINIC? (Y OR N): YES
  CLINIC MEETS AT THIS FACILITY?: YES   INCLUDE ON FILE ROOM LISTS?: YES
  TYPE EXTENSION: CLINIC                ASK FOR CHECK IN/OUT TIME: YES
  WORKLOAD VALIDATION AT CHK OUT: YES   DEFAULT APPOINTMENT TYPE: REGULAR
  AUTOFINISH CLINIC PRINTER: DESKJET850
  AUTOFINISH RX SITE: HUI CLINIC        DEFAULT TO PC PRACTITIONER?: YES
PROVIDER: SAIKI,JOE
  REQUIRE ACTION PROFILES?: NO          ALLOWABLE CONSECUTIVE NO-SHOWS: 0
  MAX # DAYS FOR FUTURE BOOKING: 30     START TIME FOR AUTO REBOOK: 0
  MAX # DAYS FOR AUTO-REBOOK: 30
  LENGTH OF APP'T: 30                   PRINCIPAL CLINIC: Dr. Saiki
  DISPLAY INCREMENTS PER HOUR: 15-MIN   OVERBOOKS/DAY MAXIMUM: 2
PATTERN DATE: JAN 31, 2005
  CURRENT AVAILABILITY: MO 31  [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1]       [1 1 1 1|1 1 1 1|1 1 1 1]
PATTERN DATE: FEB 01, 2005
*** PLUS MORE PATTERN DATE MATCHES ***